Library Board of Trustees Agendas and Minutes
2026 Board Workshops |
2026 Board Meetings |
| January – NO MEETING | January 21- Minutes |
| February 4 – Minutes | February 18 – Minutes |
| March 4 – Minutes | March 18 – Minutes |
| March 24 – Minutes | |
| April – NO MEETING | April 15 – Agenda |
| May 6 – Agenda | May 20 |
| June 3 | June 17 |
| July – NO MEETING | July – NO MEETING |
| August 5 | August 19 |
| September 2 | September 16 |
| October 7 | October 21 |
| November 4 | November 18 |
| December 2 | December 16 |
Agendas
Wednesday, May 6, 2026, 7 pm
Meeting of the Board of Library Trustees | Lake Room
(posted Friday, May 1, 2026)
- Call to order and Trustee Roll Call
- Additions to the Agenda
- Public Comments
- Understanding of AI Discussion
- Library Foundation Giving Projects Update
- Closed Session
- Per ILCS, Chapter 5, 120/2 (c) (5): The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired.
- Adjournment
Wednesday, April 15, 2026, 7 pm
Meeting of the Board of Library Trustees | Lake Room
(posted Monday, April 13, 2026)
- Call to order and Trustee Roll Call
- Additions to the Agenda
- Approval of Items on Consent Agenda (Any item may be moved to the Action Agenda for discussion or revision by request) Vote to Approve
- Board Meeting Minutes – March 18, 2026*
- Special Board Meeting Minutes – March 24, 2026*
- Monthly Comments – March 2026*
- Monthly Highlights – March 2026*
- Facilities Projects Update- April 2026*
- One Book One Community Report – 2025-2026*
- Comments on Consent Agenda Items
- Public Comments
- Unfinished Business
- New Business
- Bibliocore Overview*
- Travel Expenses Reimbursement Request – ALA Convention, Chicago, IL, June 25-29, 2026* Vote to Approve
- Treasurer’s Report
- Fund Balance – March 2026*
- Budget vs. Actual – March 2026*
- Treasurer’s Warrants
- March 2026 – 923* Vote to Approve
- Foundation Update
- President’s Discussion
- Closed Session
- Per ILCS, Chapter 5, 120/2 (c) (5): The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired.
- Adjournment *Attachments
MINUTES
Wednesday, March 24, 2026, 7 pm
Special Meeting of the Board of Library Trustees | Staff Conference Room
(posted Friday, May 1, 2026)
CALL TO ORDER President Baba called the meeting to order at 7:00 p.m.
ATTENDANCE On the roll call, the following trustees were present:
Present: Louise Barnett, Henry Hackney Jr, Caitlyn Keenan, Cristel Mohrman, Mary Moodhe, Vicki Baba
Absent: Christine Melone
Also present were:
Staff: Executive Director Brian Shepard, Mat Teske, Judith Colin
ADDITIONS TO THE AGENDA None
CLOSED SESSION A motion was made by Trustee Hackney and seconded by Trustee Moodhe to move to closed session pursuant to ILCS, Chapter 5, 120/2 (c) (5): The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired.
On the voice vote all were in favor and the motion carried. The meeting moved to closed session at 7:01 p.m.
RETURN TO OPEN SESSION A motion was made by Trustee Moodhe and seconded by Trustee Keenan to adjourn the closed session and return to open session.
On the voice vote all were in favor and the motion carried. The closed session adjourned at 8:27 p.m. and the Board returned to open session.
ADJOURNMENT A motion was made by Trustee Moodhe to adjourn the meeting. Trustee Hackney seconded the motion. On the voice vote all were in favor and the motion carried.
President Baba adjourned the meeting at 8:27 p.m.
Wednesday, March 18, 2026, 7 pm
Meeting of the Board of Library Trustees | Lake Room
(posted Friday, May 1, 2026)
CALL TO ORDER President Baba called the meeting to order at 7:00 p.m.
ATTENDANCE On the roll call, the following trustees were present:
Present: Christine Melone, Cristel Mohrman, Mary Moodhe, Vicki Baba
Absent: Louise Barnett, Henry Hackney Jr, Caitlyn Keenan
Also present were:
Staff: Executive Director Brian Shepard, Deputy Director Ryann Uden, Judith Colin, Liz Poppenhouse
Guests: Amanda Standerfer (Fast Forward Libraries – Via Zoom)
ADDITIONS TO THE AGENDA Deputy Director Ryann Uden indicated that the Closed Session will be removed from the agenda.
CONSENT AGENDA All items listed on the Consent Agenda are considered to be routine by the Library Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the general order of business and considered after all other regular Agenda items.
APPROVAL OF ITEMS ON CONSENT AGENDA A motion was made by Trustee Melone and seconded by Trustee Mohrman to approve the Consent Agenda items. On the voice vote all were in favor and the motion carried.
COMMENTS ON CONSENT AGENDA ITEMS The Board reviewed and commented on the various reports. Discussion was held and questions were answered.
PUBLIC COMMENTS None
UNFINISHED BUSINESS
2026-2030 Strategic Plan Deputy Director Ryann Uden welcomed Amanda Standerfer of Fast Forward Libraries who presented the final version of the Strategic Plan. Discussion was held and questions were answered. After reviewing the 2026-2030 Strategic Plan, Trustee Moodhe made a motion to Approve the 2026-2030 Strategic Plan as presented. Trustee Melone seconded the motion. On the voice vote all were in favor and the motion carried.
Purchase of Laptops Deputy Director Ryann Uden discussed the Purchase of Laptops. Discussion was held and questions were answered. After reviewing the laptop quote, Trustee Moodhe made a motion to Approve the purchase of laptops from Lake Shore IT for the quoted price of $69,189.20. Trustee Mohrman seconded the motion.
On the roll call vote was:
AYES: 4: Melone, Mohrman, Moodhe, Baba
NAYES: 0
ABSTAIN: 0
ABSENT: 3: Barnett, Hackney, Keenan
There being 4 affirmative votes, the motion passed.
NEW BUSINESS
Maker in Residence 2026 Selection Liz Poppenhouse discussed the Maker in Residence 2026 Selection. Discussion was held and questions were answered.
TREASURER’S REPORT Trustee Moodhe presented the financial reports. The funds were in balance with a total of $12,937,663.44 at the end of February 2026 in various accounts. The reports were discussed, and questions were answered.
TREASURER’S WARRANT #921 After reviewing selected invoices, Trustee Moodhe made a motion to Approve Warrant #922 for $630,726.75. Trustee Mohrman seconded the motion.
On the roll call vote was:
AYES: 4: Melone, Mohrman, Moodhe, Baba
NAYES: 0
ABSTAIN: 0
ABSENT: 3: Barnett, Hackney, Keenan
There being 4 affirmative votes, the motion passed.
FOUNDATION UPDATE Deputy Director Ryann Uden provided an update on the recent foundation meeting. They reviewed the outcomes of the bingo session. Discussions were held regarding potential future activities the foundation is planning to host. The foundation extended an invitation to trustees to attend a breakfast at the restaurant “Rise and Dine” on April 12. Twenty percent of the proceeds from the event will be donated to the foundation.
PRESIDENT’S DISCUSSION President Baba provided a reminder regarding the upcoming foundation meeting and the book sale organized by the foundation.
EXECUTIVE DIRECTOR’S DISCUSSION Executive Director Shepard suggested scheduling a special Board Meeting to discuss the matters from the closed session.
CLOSED SESSION None
ADJOURNMENT A motion was made by Trustee Moodhe to adjourn the meeting. Trustee Melone seconded the motion. On the voice vote all were in favor and the motion carried.
President Baba adjourned the meeting at 7:44 p.m.
Wednesday, March 4, 2026, 7 pm
Meeting of the Board of Library Trustees | Lake Room
(posted Friday, March 20, 2026)
CALL TO ORDER AND TRUSTEE ROLL CALL President Baba called the meeting to order at 7:00 p.m.
ATTENDANCE On the roll call, the following trustees were present:
Present: Henry Hackney, Jr., Caitlyn Keenan, Christine Melone, Cristel Mohrman, Mary Moodhe, Vicki Baba
Absent: Louise Barnett
Also present were:
Staff: Executive Director Brian Shepard, Deputy Director Ryann Uden, Chris Marquez, and Judith Colin
ADDITIONS TO THE AGENDA None
PUBLIC COMMENTS None
STRATEGIC PLANNING DRAFT UPDATE Deputy Director Ryann Uden presented a Strategic Planning Draft Update, sharing a concise one-page version. A revised one-page draft, along with a more detailed version of the strategic plan, will be distributed at the next board meeting for review and approval. The next steps will involve discussions on implementation strategies and evaluation of outcomes.
LAPTOP PURCHASE Chris Marquez reviewed the objectives for the Laptop Purchase. Discussion was held and questions were answered.
ADJOURNMENT A motion was made by Trustee Hackney to adjourn the meeting. Trustee Keenan seconded the motion.
On the voice vote all were in favor and the motion carried.
President Baba adjourned the meeting at 7:20 p.m.
Wednesday, February 18, 2026, 7 pm
Meeting of the Board of Library Trustees | Lake Room
(posted Friday, March 20, 2026)
CALL TO ORDER President Baba called the meeting to order at 7:00 p.m.
ATTENDANCE On the roll call, the following trustees were present:
Present: Henry Hackney Jr (arrived at 7:05 p.m.), Christine Melone, Cristel Mohrman, Mary Moodhe, Vicki Baba
Absent: Louise Barnett, Caitlyn Keenan
Also present were:
Staff: Executive Director Brian Shepard, Deputy Director Ryann Uden, Judith Colin
Guests: None
ADDITIONS TO THE AGENDA None
CONSENT AGENDA All items listed on the Consent Agenda are considered to be routine by the Library Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the general order of business and considered after all other regular Agenda items.
APPROVAL OF ITEMS ON CONSENT AGENDA A motion was made by Trustee Moodhe and seconded by Trustee Mohrman to approve the Consent Agenda items. On the voice vote all were in favor and the motion carried.
COMMENTS ON CONSENT AGENDA ITEMS The Board reviewed and commented on the various reports. Discussion was held and questions were answered.
PUBLIC COMMENTS None
UNFINISHED BUSINESS None
NEW BUSINESS
2025 Buffalo Grove Impact Fee Contributions Executive Director Shepard discussed the resolution of the utilization of developer donation funds for the village of Buffalo Grove. Trustee Melone made a motion to approve the 2025 Buffalo Grove Impact Fee Contributions for $36,335.15 by roll call vote. Trustee Moodhe seconded the motion.
On the roll call vote was:
AYES: 5: Henry Hackney Jr, Christine Melone, Cristel Mohrman, Mary Moodhe, Vicki Baba
NAYES: 0
ABSTAIN: 0
ABSENT: 2: Louise Barnett, Caitlyn Keenan
There being 5 affirmative votes, the motion passed.
TREASURER’S REPORT Trustee Moodhe presented the financial reports. The funds were in balance with a total of $13,552,943.91 at the end of January 2026 in various accounts. The reports were discussed, and questions were answered.
TREASURER’S WARRANT #921 After reviewing selected invoices, Trustee Moodhe made a motion to Approve Warrant #919 for $667,508.30. Trustee Melone seconded the motion.
On the roll call vote was:
AYES: 5: Henry Hackney Jr, Christine Melone, Cristel Mohrman, Mary Moodhe, Vicki Baba
NAYES: 0
ABSTAIN: 0
ABSENT: 2: Louise Barnett, Caitlyn Keenan
There being 5 affirmative votes, the motion passed.
FOUNDATION UPDATE None
PRESIDENT’S DISCUSSION President Baba provided a reminder about the upcoming foundation meeting and the family bingo event they are hosting.
EXECUTIVE DIRECTOR’S DISCUSSION Executive Director Shepard provided a brief update on a variety of projects that he is currently working on.
ADJOURNMENT A motion was made by Trustee Hackney to adjourn the meeting. Trustee Melone seconded the motion. On the voice vote all were in favor and the motion carried.
President Baba adjourned the meeting at 7:53 p.m.
Wednesday, February 4, 2026, 7 pm
Meeting of the Board of Library Trustees | Lake Room
(posted Thursday, February 19, 2026)
CALL TO ORDER AND TRUSTEE ROLL CALL President Baba called the meeting to order at 7:00 p.m.
ATTENDANCE On the roll call, the following trustees were present:
Present: Vicki Baba, Henry Hackney, Jr. (arrived at 7:46 p.m.), Caitlyn Keenan, Christine Melone, Cristel Mohrman, Mary Moodhe
Absent: Louise Barnett
Also present were:
Staff: Executive Director Brian Shepard, Deputy Director Ryann Uden, Brian Waalen, Jen Schmidt, Judith Colin, and Liz Poppenhouse
Foundation Board of Directors: Neil Holman, Nina Strezewski, Rose Johnson, and Cathy Burns
Guests: Amanda Standerfer (Fast Forward Libraries)
ADDITIONS TO THE AGENDA None
PUBLIC COMMENTS None
STRATEGIC PLANNING DISCUSSION Executive Director Brian Shepard Welcomed Amanda Standerfer of Fast Forward Libraries. Amanda provided an overview of what the structure of the strategic plan committee is, each phase of the strategic plan and what phase we are currently in. Amanda facilitated a workshop with the board and foundation members to gather input on three strategic directions, including their respective goals and desired outcomes. Amanda and her team will review the feedback and continue developing the plan, which they plan to present to the board in a few weeks.
ADJOURNMENT A motion was made by Trustee Hackney to adjourn the meeting. Trustee Melone seconded the motion. On the voice vote all were in favor and the motion carried.
President Baba adjourned the meeting at 8:29 p.m.
Wednesday, January 21, 2026, 7 pm
Meeting of the Board of Library Trustees | Lake Room
(posted Thursday, February 19, 2026)
CALL TO ORDER President Baba called the meeting to order at 7:00 p.m.
ATTENDANCE On the roll call, the following trustees were present:
Present: Vicki Baba, Henry Hackney Jr, Caitlyn Keenan (arrived at 7:01), Christine Melone, Cristel Mohrman, Mary Moodhe
Absent: Louise Barnett
Also present were:
Staff: Executive Director Brian Shepard, Deputy Director Ryann Uden, Sarah Rose Collins, and Judith Colin
Guests: None
ADDITIONS TO THE AGENDA None
CONSENT AGENDA All items listed on the Consent Agenda are considered to be routine by the Library Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the general order of business and considered after all other regular Agenda items.
APPROVAL OF ITEMS ON CONSENT AGENDA A motion was made by Trustee Melone and seconded by Trustee Moodhe to approve the Consent Agenda items. On the voice vote all were in favor and the motion carried.
COMMENTS ON CONSENT AGENDA ITEMS The Board reviewed and commented on the various reports. Discussion was held and questions were answered.
PUBLIC COMMENTS Mike, an ITPLD member, discussed the quality of the prints he is getting from the public printers. He shared examples and some steps he has taken to try to improve print quality. Executive Director Shepard will review the matter and follow up with the member to provide updates.
UNFINISHED BUSINESS
Strategic Plan Process Update Deputy Director Ryann Uden provided an overview of the steps undertaken thus far during the strategic planning process. Ryann also mentioned that at the upcoming board workshop, Amanda Standerfer from Fast Forward Libraries will present a preliminary draft for review and will guide board members on the subsequent steps.
NEW BUSINESS
Customer Service Standards Sarah Rose Collins explained the development of the Customer Service Standards and outlined the collaborative process involving a diverse group of staff members that led to the establishment of the final ten standards. She also discussed the upcoming steps, which are aimed at achieving full implementation by February 2026.
2026 Fiscal Year Per Capita Grant Application Trustee Moodhe made a motion to approve the 2026 Fiscal Year Per Capita Grant Application. Trustee Mohrman seconded the motion. On the voice vote all were in favor and the motion carried.
TREASURER’S REPORT Trustee Moodhe presented the financial reports. The funds were in balance with a total of $11,842,707.07 at the end of November 2025 in various accounts. The bank balances as of December 31, 2025 totaled $13,482,693.26. The reports were discussed, and questions were answered.
TREASURER’S WARRANT #919 After reviewing selected invoices, Trustee Moodhe made a motion to Approve Warrant #919 for $713,176.64. Trustee Hackney seconded the motion.
On the roll call vote was:
AYES: 6: Baba, Hackney, Keenan, Melone, Mohrman, Moodhe
NAYES: 0
ABSTAIN: 0
ABSENT: 1: Barnett
There being 6 affirmative votes, the motion passed.
TREASURER’S WARRANT #920 After reviewing selected invoices, Trustee Moodhe made a motion to Approve Warrant #919 for $837,359.76. Trustee Keenan seconded the motion.
On the roll call vote was:
AYES: 6: Baba, Hackney, Keenan, Melone, Mohrman, Moodhe
NAYES: 0
ABSTAIN: 0
ABSENT: 1: Barnett
There being 6 affirmative votes, the motion passed.
FOUNDATION UPDATE President Baba attended the Foundation meeting and reported that the Foundation members expressed satisfaction with the rotation of attendance among board members and hope this practice will continue. Once the 2026 meeting dates are finalized, the attendance schedule will be coordinated.
PRESIDENT’S DISCUSSION President Baba requests updates on any ongoing discussions regarding the organization of a memorial contribution or event to honor a former board member. She suggests that any activities be scheduled in proximity to the anniversary of his passing.
EXECUTIVE DIRECTOR’S DISCUSSION Executive Director Shepard provided a brief update on the One Book One Community program. He also announced the start of the Family Literacy Night season. He emphasized that the initiative is designed to promote active engagement with the library among younger members. Additionally, he shared that members of the Rotary Club will be volunteering.
ADJOURNMENT A motion was made by Trustee Hackney to adjourn the meeting. Trustee Melone seconded the motion. On the voice vote all were in favor and the motion carried.
President Baba adjourned the meeting at 8:17 p.m.
Wednesday, November 19, 2025, 7 pm
Meeting of the Board of Library Trustees | Lake Room
(posted Thursday, January 22, 2026)
CALL TO ORDER President Baba called the meeting to order at 7:03 p.m.
ATTENDANCE On the roll call, the following trustees were present:
Present: Vicki Baba, Louise Barnett, Henry Hackney Jr, Christine Melone, Cristel Mohrman, Mary Moodhe
Absent: Caitlyn Keenan
Also present were:
Staff: Executive Director Brian Shepard, Deputy Director Ryann Uden, Susan Beal and Judith Colin
Guests: None
ADDITIONS TO THE AGENDA None
CONSENT AGENDA All items listed on the Consent Agenda are considered to be routine by the Library Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the general order of business and considered after all other regular Agenda items.
APPROVAL OF ITEMS ON CONSENT AGENDA A motion was made by Trustee Barnett and seconded by Trustee Mohrman to approve the Consent Agenda items. On the voice vote all were in favor and the motion carried.
COMMENTS ON CONSENT AGENDA ITEMS The Board reviewed and commented on the various reports. Discussion was held and questions were answered.
PUBLIC COMMENTS None
UNFINISHED BUSINESS None
NEW BUSINESS
Ordinance 249: Tax Levy Ordinance for FY2025-26 Trustee Moodhe made a motion for the adoption of Ordinance 249 Ordinance of Indian Trails Public Library District, Cook & Lake Counties, Illinois Levying Taxes for the fiscal year beginning July 1, 2025 and ending June 30, 2026 by Roll Call vote. Trustee Hackney seconded the motion.
On the roll call vote was:
AYES: 6: Baba, Barnett, Hackney, Melone, Mohrman, Moodhe
NAYES: 0
ABSTAIN: 0
ABSENT: 1: Keenan
There being 6 affirmative votes, the motion passed.
Ordinance 2025-11-19 Trustee Melone made a motion to approve of Ordinance 249 a Resolution prohibiting the use of Library Parking Lots, Grounds and Resources for Civil Immigration Enforcement Staging Areas, Processing Locations, or Operations Bases by Roll Call vote. Trustee Hackney seconded the motion.
On the roll call vote was:
AYES: 6: Baba, Barnett, Hackney, Melone, Mohrman, Moodhe
NAYES: 0
ABSTAIN: 0
ABSENT: 1: Keenan
There being 6 affirmative votes, the motion passed.
TREASURER’S REPORT Trustee Moodhe presented the financial reports. The funds were in balance with a total of $12,461,681.85 at the end of October 2025 in various accounts. The reports were discussed, and questions were answered.
TREASURER’S WARRANT #918 After reviewing selected invoices, Trustee Moodhe made a motion to Approve Warrant #918 for $698,170.85. Trustee Melone seconded the motion.
On the roll call vote was:
AYES: 6: Baba, Barnett, Hackney, Melone, Mohrman, Moodhe
NAYES: 0
ABSTAIN: 0
ABSENT: 1: Keenan
There being 6 affirmative votes, the motion passed.
FOUNDATION UPDATE Trustee Keenan attended the Foundation meeting in October; updates will be provided at the next meeting.
PRESIDENT’S DISCUSSION President Baba shared a few reminders with the Trustees regarding upcoming dates.
EXECUTIVE DIRECTOR’S DISCUSSION Executive Director Shepard provided a brief update on the recent purchase of the new Ford Explorer as well as the utilization of the recently acquired truck. He reminded the Trustees of the breakfast scheduled in Northbrook on December 3rd. Additionally, he stated that the workshop and the December board meeting have been canceled, a decision with which the board concurred. He offered a brief update regarding the cybersecurity incident. Updates concerning the Book 1 Community – Hello Beautiful were also mentioned. It was noted that a meeting will be held next year to discuss the RFP for the meeting room equipment updates. Brian issued a reminder about Staff Institute Day and the designated arrival time for the Trustees.
ADJOURNMENT A motion was made by Trustee Moodhe to adjourn the meeting. Trustee Hackney seconded the motion. On the voice vote all were in favor and the motion carried.
President Baba adjourned the meeting at 7:55 p.m.
Wednesday, November 5, 2025, 7 pm
Meeting of the Board of Library Trustees | Lake Room
(posted Wednesday, November 26, 2025)
CALL TO ORDER AND TRUSTEE ROLL CALL President Baba called the meeting to order at 7:00 p.m.
ATTENDANCE On the roll call, the following trustees were present:
Present: Louise Barnett, Henry Hackney, Jr. (arrived at 7: 27 pm), Caitlyn Keenan, Christine Melone, Cristel Mohrman, Mary Moodhe, Vicki Baba
Absent: None
Also present were:
Staff: Executive Director Brian Shepard, Deputy Director Ryann Uden, Liz Poppenhouse, Heidi Estrada, Brian Waalen, and Judith Colin
Guests: Amanda Standerfer, Fast Forward Libraries
ADDITIONS TO THE AGENDA None
PUBLIC COMMENTS None
STRATEGIC PLANNING DISCUSSION Deputy Director Ryann Uden welcomed Amanda Standerfer of Fast Forward Libraries. Amanda provided an overview of each phase of the strategic plan. She then presented an overview of the 2025 Learning Report, highlighting key points. Trustees engaged in discussion regarding notable items, raising questions, and sharing insights. Amanda facilitated a workshop with the board to gather input on potential strategic directions and desired outcomes. She and her team will continue gathering data and plan to present a preliminary draft of the final report to the board by February 2026.
ADJOURNMENT A motion was made by Trustee Hackney to adjourn the meeting. Trustee Melone seconded the motion.
On the voice vote all were in favor and the motion carried.
President Baba adjourned the meeting at 8:57 p.m.
Wednesday, October 15, 2025, 7 pm
Meeting of the Board of Library Trustees | Lake Room
(posted Wednesday, November 26, 2025)
CALL TO ORDER President Baba called the meeting to order at 7:00 p.m.
ATTENDANCE On the roll call, the following trustees were present:
Present: Vicki Baba, Louise Barnett, Henry Hackney Jr., Caitlyn Keenan, Christine Melone, Cristel Mohrman, Mary Moodhe
Absent: None
Also present were:
Staff: Executive Director Brian Shepard, Deputy Director Ryann Uden, Susan Beal, and Judith Colin
Guests: Brad Porter (Lauterbach & Amen)
ADDITIONS TO THE AGENDA None
CONSENT AGENDA All items listed on the Consent Agenda are considered to be routine by the Library Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the general order of business and considered after all other regular Agenda items.
APPROVAL OF ITEMS ON CONSENT AGENDA A motion was made by Trustee Moodhe and seconded by Trustee Barnett to approve the Consent Agenda items. On the voice vote all were in favor and the motion carried.
COMMENTS ON CONSENT AGENDA ITEMS The Board reviewed and commented on the various reports. Discussion was held and questions were answered.
PUBLIC COMMENTS None
UNFINISHED BUSINESS None
NEW BUSINESS
FY 2024-25 Audit Brad Porter, of Lauterbach and Amen, Presented the Audited Financial reports for the 2024-2025 fiscal year. Discussion was held and questions were answered. After reviewing the 2024-2025 Fiscal Year Reports, Trustee Barnett made a motion to accept the 2024-2025 Fiscal Year Audited Financial Reports as presented. Trustee Hackney seconded the motion.
On the roll call vote was:
AYES: 7: Barnett, Hackney, Keenan, Melone, Mohrman, Moodhe, Baba
NAYES: 0
ABSTAIN: 0
ABSENT: 0
There being 7 affirmative votes, the motion passed.
FY 2025-26 Strategic Planning Activities Executive Director Shepard discussed the strategic Plan Activities for 2025-2026. Discussion was held and questions were answered.
TREASURER’S REPORT Trustee Moodhe presented the financial reports. The funds were in balance with a total of $12,681,228.59 at the end of September in various accounts. The reports were discussed, and questions were answered.
TREASURER’S WARRANT #917 After reviewing selected invoices, Trustee Moodhe made a motion to Approve Warrant #917 for $580,806.29. Trustee Mohrman seconded the motion.
On the roll call vote was:
AYES: 7: Barnett, Hackney, Keenan, Melone, Mohrman, Moodhe, Baba
NAYES: 0
ABSTAIN: 0
ABSENT: 0
There being 7 affirmative votes, the motion passed.
FOUNDATION UPDATE Trustee Melone attended the Foundation meeting and reported that there is a list on their website documenting their funding activities. Additionally, they will be hosting a fundraiser on October 16 and 17. The Foundation’s goal is finding new members.
PRESIDENT’S DISCUSSION President Baba expressed her concern regarding the low attendance numbers for some programs. She conveyed her optimism that the situation will improve promptly.
EXECUTIVE DIRECTOR’S DISCUSSION Executive Director Shepard provided an update on the positive outcome of the CPR training sessions offered to Members. He also discussed the upcoming Narcan training scheduled for all staff members during Staff Institute Day. Additionally, he demonstrated the school library card initiative, which is scheduled to launch at the end of October. Finally, he addressed ongoing efforts to identify solutions concerning the pending closure of the library’s main book vendor, Baker & Taylor.
CLOSED SESSION At 8:04 p.m. a motion was made by Trustee Melone and seconded by Trustee Mohrman to moved to close session per ILCS, Chapter 5, 120/2.(c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. On the voice vote all were in favor and the motion carried.
RETURN TO OPEN SESSION A motion was made by Trustee Moodhe and seconded by Trustee Keenan to adjourn the closed session and return to open session.
On the voice vote, all were in favor and the motion carried. The closed session adjourned at 8:54 p.m. and the board returned to open session.
POSSIBLE ACTION RESULTING FROM CLOSED SESSION
Executive Director’s Compensation Trustee Barnett made a motion to approve the Executive Director’s Compensation as presented. Trustee Moodhe seconded the motion.
On the roll call vote was:
AYES: 7: Barnett, Hackney, Keenan, Melone, Mohrman, Moodhe, Baba
NAYES: 0
ABSTAIN: 0
ABSENT: 0
There being 7 affirmative votes, the motion passed.
ADJOURNMENT A motion was made by Trustee Moodhe to adjourn the meeting. Trustee Hackney seconded the motion. On the voice vote all were in favor and the motion carried.
President Baba adjourned the meeting at 8:55 p.m.
Wednesday, September 17, 2025, 7 pm
Meeting of the Board of Library Trustees | Lake Room
(posted Wednesday, November 26, 2025)
CALL TO ORDER President Baba called the meeting to order at 7:05 p.m.
ATTENDANCE On the roll call, the following trustees were present:
Present: Vicki Baba, Louise Barnett, Henry Hackney Jr., Christine Melone, Cristel Mohrman, Mary Moodhe
Absent: Caitlyn Keenan
Also present were:
Staff: Executive Director Brian Shepard, Deputy Director Ryann Uden, Susan Beal
Guests: None
ADDITIONS TO THE AGENDA None
CONSENT AGENDA All items listed on the Consent Agenda are considered to be routine by the Library Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the general order of business and considered after all other regular Agenda items.
APPROVAL OF ITEMS ON CONSENT AGENDA A motion was made by Trustee Moodhe and seconded by Trustee Barnett to approve the Consent Agenda items. On the voice vote all were in favor and the motion carried.
COMMENTS ON CONSENT AGENDA ITEMS The Board reviewed and commented on the various reports. Discussion was held and questions were answered.
PUBLIC COMMENTS None
UNFINISHED BUSINESS
Ordinance 248: FY 2025-2026 Budget and Appropriation Trustee Moodhe made a motion to adopt Ordinance 248, the Combined Annual Budget and Appropriation Ordinance for Library Purpose for the Fiscal Year 2025-2026 by Roll Call Vote. Trustee Melone seconded the motion.
On the roll call vote was:
AYES: 6: Baba, Barnett, Hackney, Melone, Mohrman, Moodhe
NAYES: 0
ABSTAIN: 0
ABSENT: 1: Keenan
There being 6 affirmative votes, the motion passed.
NEW BUSINESS None
TREASURER’S REPORT Trustee Moodhe presented the financial reports. The funds were in balance with a total of $12,451,276.42 at the end of August 2025 in various accounts. The reports were discussed, and questions were answered.
TREASURER’S WARRANT #916 After reviewing selected invoices, Trustee Moodhe made a motion to Approve Warrant #916 for $747,428.15. Trustee Hackney seconded the motion.
On the roll call vote was:
AYES: 6: Baba, Barnett, Hackney, Melone, Mohrman, Moodhe
NAYES: 0
ABSTAIN: 0
ABSENT: 1: Keenan
There being 6 affirmative votes, the motion passed.
FOUNDATION UPDATE Trustee Barnett attended the Foundation meeting in September and reported back to the board regarding their upcoming plans.
PRESIDENT’S DISCUSSION President Baba shared a few reminders with the Trustees regarding upcoming dates.
EXECUTIVE DIRECTOR’S DISCUSSION Executive Director Shepard gave a brief update reminding the Trustees that they would not be meeting on October 1, 2025 for a Workshop due to the Yom Kippur holiday. He also reported that the number of library card applications received this year from CCSD21 students topped 1,100 and staff were working with area libraries to make sure cards were being issued from the correct library.
CLOSED SESSION A motion was made by Trustee Hackney and seconded by Trustee Melone to move to closed session pursuant to ILCS, Chapter 5, 120/2.(c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public
On the voice vote all were in favor and the motion carried. The meeting moved to closed session at 7:50 p.m.
RETURN TO OPEN SESSION A motion was made by Trustee Hackney and seconded by Trustee Barnett to adjourn the closed session and return to open session.
On the voice vote all were in favor and the motion carried. The closed session adjourned at 8:21 p.m. and the Board returned to open session.
ADJOURNMENT A motion was made by Trustee Hackney to adjourn the meeting. Trustee Barnett seconded the motion. On the voice vote all were in favor and the motion carried.
President Baba adjourned the meeting at 8:22 p.m.
Wednesday, September 3, 2025, 7 pm
Meeting of the Board of Library Trustees | Lake Room
(posted Monday, October 13, 2025)
CALL TO ORDER President Baba called the meeting to order at 7:00 p.m.
ATTENDANCE On the roll call, the following trustees were present:
Present: Vicki Baba, Louise Barnett, Henry Hackney, Jr., Caitlyn Keenan (arrived at 7:05pm), Christine Melone, Cristel Mohrman, Mary Moodhe
Absent: None
Also present were:
Staff: Executive Director Brian Shepard, Deputy Director Ryann Uden, Liz Poppenhouse, Christina Stoll and Robyn Franklin
Guests: None
ADDITIONS TO THE AGENDA None
PUBLIC COMMENTS None
CULTURAL PROGRAMS UPDATE DMS Manager, Liz Poppenhouse, and Adult Services Manager, Christina Stoll, discussed the cultural programs and displays framework. The library will highlight 6 cultural celebrations or awareness months every year with programs and displays. There will be 4 cultures celebrated annually with 2 additional cultures selected each year. Library-wide displays take place for each culture being highlighted. The annual celebrations will be Black History Month, Asian American and Pacific Islander Heritage Month, Hispanic Heritage Month and Eastern European Heritage. The additional celebrations in 2026 will be Muslim American Heritage Month and Disability Pride Month.
CLOSED SESSION A motion was made by Trustee Moodhe and seconded by Trustee Melone to move to closed session pursuant to ILCS, Chapter 5, 120/2.(c)(1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and closed session pursuant to 5 ILCS 120/2 (c) (5): The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired.
On the voice vote all were in favor and the motion carried. The meeting moved to closed session at 7:24 p.m.
RETURN TO OPEN SESSION A motion was made by Trustee Moodhe and seconded by Trustee Barnett to adjourn the closed session and return to open session.
On the voice vote all were in favor and the motion carried. The closed session adjourned at 8:20 p.m. and the Board returned to open session.
ADJOURNMENT A motion was made by Trustee Hackney to adjourn the meeting. Trustee Melone seconded the motion.
On the voice vote all were in favor and the motion carried.
President Baba adjourned the meeting at 8:22 p.m.
Wednesday, August 20, 2025, 7 pm
Meeting of the Board of Library Trustees | Lake Room
(posted Monday, October 13, 2025)
CALL TO ORDER President Baba called the meeting to order at 7:00 p.m.
ATTENDANCE On the roll call, the following trustees were present:
Present: Vicki Baba, Louise Barnett, Henry Hackney Jr., Christine Melone (7:01) Cristel Mohrman, Mary Moodhe
Absent: Caitlyn Keenan
Also present were:
Staff: Executive Director Brian Shepard, Deputy Director Ryann Uden, Susan Beal, Robyn Franklin
Guests: Joyce Stemp, Sherwin Begoun, Amanda Anderson
ADDITIONS TO THE AGENDA None
CONSENT AGENDA All items listed on the Consent Agenda are considered to be routine by the Library Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the general order of business and considered after all other regular Agenda items.
APPROVAL OF ITEMS ON CONSENT AGENDA A motion was made by Trustee Moodhe and seconded by Trustee Hackney to approve the Consent Agenda items. On the voice vote all were in favor and the motion carried.
COMMENTS ON CONSENT AGENDA ITEMS The Board reviewed and commented on the various reports. Discussion was held and questions were answered.
PUBLIC COMMENTS Joyce Stemp, President of the Wheeling Garden Club, discussed her work as a master gardener for the Library’s Giving Garden. She spoke about awards that were received. She also thanked library staff for their assistance with composting and watering the garden.
Sherwin Begoun discussed his objection to the library receipts including the cost savings to members by using library materials.
Amanda Anderson, Master Gardener Program, thanked the Library for facilitating the program at the Library.
UNFINISHED BUSINESS
Updates to Ordinance 248, 2025-2026 Budget Executive Director Shepard discussed some updates to the 2025-2026 budget. This included an increase in medical insurance rates. A budget hearing will be held on Wednesday, September 17th at 7:00pm where the budget ordinance will be brought forward for the Board’s approval at the Board meeting following the hearing.
Policy Updates Trustee Moodhe made a motion to approve updates to the following policies as presented:
2.20 Member Conduct
2.22 Food and Drink in Public Areas
2.33 Filming and Photography
3.20 Library Use and Loan Periods
Trustee Melone seconded the motion. On the voice vote all were in favor and the motion carried.
NEW BUSINESS
Purchase of Library Vehicle Executive Director Shepard discussed that the library van has been breaking down more frequently. Due to the age of the vehicle and the importance of keeping staff safe, staff feel that the vehicle needs to be replaced. Trustee Barnett made a motion to approve the purchase of a 2026 Ford Explorer from Currie Motors for a total not to exceed $42,000. Trustee Moodhe seconded the motion.
On the roll call vote was:
AYES: 6: Baba, Barnett, Hackney, Melone, Mohrman and Moodhe
NAYES: 0
ABSTAIN: 0
ABSENT: 1: Keenan
There being 6 affirmative votes, the motion passed.
2024-2025 IPLAR Executive Director Shepard discussed the data in the Illinois Public Library Annual Report. Trustee Melone made a motion to approve the submission of the 2024-2025 Illinois Public Library Annual Report. Trustee Mohrman seconded the motion. On the voice vote all were in favor and the motion carried.
Liability Insurance Renewal Executive Director Shepard discussed the renewal of the Library’s Property, Liability and Workers’ Compensation insurance policies. He noted that the overall cost of the Library’s coverage package has increased by 6.9% from the last year. Trustee Barnett made a motion to approve the annual Liability and Workers Compensation renewal package offered from Utica; Travelers; Beazley as presented with a total cost of $63,466 by roll call vote. Trustee Moodhe seconded the motion.
On the roll call vote was:
AYES: 6: Baba, Barnett, Hackney, Melone, Mohrman and Moodhe
NAYES: 0
ABSTAIN: 0
ABSENT: 1: Keenan
There being 6 affirmative votes, the motion passed.
Ordinance #247, .02% Building and Maintenance Tax Executive Director Shepard presented Ordinance #247: .02% Building and Maintenance Tax Levy to the Board. Discussion was held and questions were answered. Trustee Barnett made a motion to approve by roll call vote Ordinance #247, the .02% Building and Maintenance Tax Levy for Fiscal Year 2025-2026. Trustee Melone seconded the motion.
On the roll call vote was:
AYES: 6: Baba, Barnett, Hackney, Melone, Mohrman and Moodhe
NAYES: 0
ABSTAIN: 0
ABSENT: 1: Keenan
There being 6 affirmative votes, the motion passed.
Travel Expense Reimbursement Requests: ILA Conference, Rosemont, IL, October 14-16, 2025 Trustee Melone made a motion to approve Travel Expense Reimbursement Requests for the 2025 ILA Annual Conference for an amount not to exceed $675.00 each for the following trustees by a single roll call vote:
Vicki Baba
Louise Barnett
Henry Hackney, Jr.
Caitlyn Keenan
Christine Melone
Cristel Mohrman
Mary Moodhe
Trustee Hackney seconded the motion.
On the roll call vote was:
AYES: 6: Baba, Barnett, Hackney, Melone, Mohrman and Moodhe
NAYES: 0
ABSTAIN: 0
ABSENT: 1: Keenan
There being 6 affirmative votes, the motion passed.
TREASURER’S REPORT Trustee Moodhe presented the financial reports. The funds were in balance with a total of $13,819,799.64 at the end of June 2025 in various accounts. The bank balances as of July 31, 2025 totaled $12,996,547.66. The reports were discussed, and questions were answered.
TREASURER’S WARRANT #914 After reviewing selected invoices, Trustee Moodhe made a motion to Approve Warrant #914 for $752,732.39. Trustee Hackney seconded the motion.
On the roll call vote was:
AYES: 6: Baba, Barnett, Hackney, Melone, Mohrman and Moodhe
NAYES: 0
ABSTAIN: 0
ABSENT: 1: Keenan
There being 6 affirmative votes, the motion passed.
TREASURER’S WARRANT #915 After reviewing selected invoices, Trustee Moodhe made a motion to Approve Warrant #915 for $840,669.82. Trustee Melone seconded the motion.
On the roll call vote was:
AYES: 6: Baba, Barnett, Hackney, Melone, Mohrman and Moodhe
NAYES: 0
ABSTAIN: 0
ABSENT: 1: Keenan
There being 6 affirmative votes, the motion passed.
FOUNDATION UPDATE Trustee Hackney attended the Foundation meeting and reported that the Foundation is planning events for each month. There will be a Family Bingo Night on March 8th. The Foundation’s goals are to find new members and make sure that the Library’s plans and the Foundation’s plans align.
PRESIDENT’S DISCUSSION President Baba noted that it was nice to be at the Branch for the August workshop. She also attended the Foundation meeting with Trustee Hackney. She thanked library staff for updating the Trustee pictures in the lobby.
EXECUTIVE DIRECTOR’S DISCUSSION Executive Director Shepard gave an update on the ball machine. He said that the vendor offered an alternative system, which would use a hand crank. This should be completed in 4-6 weeks. He noted that there have been a few issues with the air conditioning in the past year that have resulted in some leaks in the ceiling. He reminded Trustees that the reception for the Maker in Residence will be held before the September Board meeting.
ADJOURNMENT A motion was made by Trustee Moodhe to adjourn the meeting. Trustee Hackney seconded the motion. On the voice vote all were in favor and the motion carried.
President Baba adjourned the meeting at 8:18 p.m.