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Rent a Meeting Room

Meeting Room

The library offers meeting rooms that can be rented for a fee by organizations to host large programs, trainings or meetings. Please read Meeting Room Policy 2.30 prior to inquiring about a rental.

Resident Eligibility

  • Applicant must be 18 years of age or older, reside in the Indian Trails Public Library District and have a valid ITPLD library card.
  • Applicant must remain in the room during the meeting.
  • Rental reservations must be made in advance.
  • All fees must be paid prior to the applicant using the room.

Reservations for in-district teachers and government staff

In-district teachers, government staff and businesses are considered members if they have a valid ITPLD library card. If you do not have a card, assistance with reservations and obtaining a ITPLD library card are made by contacting our communications staff. For assistance please contact rentals@itpld.org or 847.279.2250.

Space

The Lake, Cook or Lake-Cook Rooms are available for rental.

Capacity

Lake or Cook Room

  • 60 theatre seating
  • 30 classroom seating
  • 25 block seating

Lake-Cook Combined Room

  • 160 theatre seating
  • 60 classroom seating

Fees

Fees are for three hours and include the use of all audiovisual equipment. This time includes set-up. There is no discount if the room is rented for less than 3 hours.

  • Cook Room – $50
  • Lake Room – $50
  • Lake-Cook Room – $100

Payment Options

  • In the library: Cash, check or credit card. You must have the library card and PIN associated with the room rental.
  • By mail: Check, made payable to the Indian Trails Public Library District. Send payment to:
    Indian Trails Public Library District
    Attn: Jane Seidman
    355 Schoenbeck Rd.
    Wheeling, IL 60090

Rental Availability

Rooms are available for rental when not used for library program or other sponsored events.

Monday-Friday: 9:30 am-8:30 pm
Saturday: 9:30 am-4:30 pm
Sunday: 12:30-4:30 pm

Rental Inquiry

Contact Jane Seidman at rentals@itpld.org or 847.279.2250, Monday-Friday, 9 am-5 pm. Calls and/or emails are usually answered within 24 hours on weekdays.

Reservations are accepted during the following times:

Rental Month Reservations Open
January December 1
February January 1
March February 1
April March 1
May April 1
June May 1
July June 1
September August 1
October September 1
November October 1
December November 1

Limitations

Rooms may not be used for the following:

  • Social gatherings, such as birthday parties, bridal showers or family reunions, recitals, musical programs, etc.
  • Commercial transactions such as realty closings, paid tutoring, depositions, or other such activities where a fee is charged or business is solicited and transacted.
  • Political rallies and or meetings organized for the purpose of urging action such as voting for a candidate.
  • Rooms can be rented for a maximum of three hours, one time per month.
  • See Meeting Room Policy for 2.30 for a list of limitations.